Wedding and Events Administrator
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Position Overview & Specifications
Wedding and Events Administrator
We are looking for someone to join our team to maintain the organising of our wedding events. This position is varied and your time will be spent between admin work and meeting wedding couples as you show them our venue and explain to them how their special day would run.
We are one of the busiest wedding venues in the London area and we have two wedding suites situated within our Georgian building which is in Richmond Park.
Salary will be reviewed after 3 months.
JOB DESCRIPTION: Full time - 9am-5pm five days per week
Working week – Friday to Tuesday (Wednesday and Thursday off)
GENERAL TASKS:
Looking after events (mostly weddings) from the first enquiry right through to the wedding day and beyond:
- Answering initial Enquiries over the phone and by email
- Showing couples around the venue (mostly at the weekends when you may do 3/4 viewings a day).
- Taking bookings, issuing Terms and Conditions.
- Booking meetings with the Banqueting Managers and organising Tastings for the couples.
- Completing worksheets, issuing estimated costs, amending templates, providing seating plans and dietary spreadsheets.
- Putting together signage and providing the menus for the wedding day.
- Meeting the couples the day before their wedding to take in any decorations.
- Managing any last minute changes on the day.
- Amending and issuing the final invoice.
- Organising any credit notes etc after the event.
Skills
Previous office experience essential
Proficient in Outlook, Word and Excel
Good communication skills both written and verbally
Job Types: Full-time, Permanent
Salary: From £26,000.00 per year
Benefits:
- Company pension
- Discounted or free food
- Free parking
- On-site parking
- Sick pay
Schedule:
- Every weekend
Supplemental pay types:
- Bonus scheme
- Commission pay
Ability to commute/relocate:
- Richmond, TW10 5HX: reliably commute or plan to relocate before starting work (required)
Experience:
- Office Management: 1 year (required)
Work Location: In person
Application deadline: 30/04/2023
Reference ID: Wedding Admin
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Wedding and Events Administrator roles across The Hearsum Family Limited at Pembroke Lodge's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £26,000 - £26,000 bracket, including retirement vesting and health parity.
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