Procurement Administrator
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Position Overview & Specifications
We are looking for an enthusiastic team player to join a great team in a strong and highly regarded Function at the University.
The Procurement Function plays an important role in supporting colleagues in procuring a diverse range of goods, services and works which are critical to the effective operation of the organisation.
This post offers an exciting opportunity for a well-organised, reliable and adaptable person. This is a varied administrative role, supporting the smooth running of the office, general administration, scheduling and data-related tasks on contract, e-signature and tendering systems.
See the individual Job Description / Person Specification for full details.
The University offers many excellent benefits, including 21 days annual leave (plus bank holidays and closure days), local pension scheme, blended working (meaning you will be able to work from home for some of your time), a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges.
The Procurement Administrator is responsible for supporting the Procurement and Insurance team, which has 18 members, with administrative tasks and acting as a first point of contact for all enquiries in relation to contracts and procurement operations. This position will be responsible for the following:
- Providing support to the Procurement and Insurance team including management of the inbox, scheduling, data entry and a wide range of administrative tasks.
- A first point of contact for general Procurement queries, managing correspondence with internal stakeholders and external suppliers and signposting to main sources of Procurement process and policy documentation..
- Management of contract, supplier and key milestone information on our Contract Management System.
- Assist with tasks in the management of the University purchase order system.
Informal contact details
Alternative informal contact details
Contact role:
Procurement Business Manager
Contact role:
Deputy Business Manager
Contact name:
Erin Cooper
Contact name:
Amrit Saggu
Contact phone:
+44 (0)118 378 5807 (Ext: 5807)
Contact phone:
+44 (0)118 378 5806 (Ext: 5806)
Contact email:
erin.cooper@reading.ac.uk
Contact email:
amrit.saggu@reading.ac.uk
Interview Date: 24 May 2023
Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-UK candidates who do not already have permission to work in the UK should note that by reference to the applicable SOC code for this role, sponsorship will not be possible under the Skilled Worker Route. There is further information about this on the UK Visas and Immigration Website.
The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Colleges & Universities
Based on transatlantic hiring benchmarks for Procurement Administrator roles across University of Reading's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Colleges & Universities.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £22,630 - £26,642 bracket, including retirement vesting and health parity.
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